...
Any SHIELD member should provide advance notice, as soon as possibleto possible to the Chair and Vice Chair of any public speeches, presentations, where it may be beneficial to represent SHIELD in an official capacity.
Any member planning a presentation or talk about the work of the SHIELD Community should share presentation material in advance with the Steering Committee Chair to ensure it is up to date. Once such representations are made, the given member should report at minimum the title, speakers, and an audience characterization to the Vice-Chair for tracking purposes, but ideally share the slides.
...
After debate and discussion have been had and no one else has risen to take the floor, the question will be asked and the voting process can begin.
...