2021-06-23 Meeting Notes

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Riki Merrick

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Grace Oguntebi

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Susan Downer

Gretl Glick

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Amanda Payne

Laura Carlton

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Natalie Raketich

Kandis Brown

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Jamie Patterson

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Dave Sanderson

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Emily Augustini

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Benson Chang

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Pam White

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Kevin McNeal

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Tina Hardin

Rupal Patel

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Jerry Sable

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Doug York

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Andy Shotwell

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Jackson McKeever

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Amy Liu

Agenda Review

OOO

Vocab Team Calendar

AIMS+ Topics

Benson

•  Related to a production ticket that CDPH logged for Tempus:  https://aphlinformatics.atlassian.net/browse/AIMS-32731 :

  • California has requested that when OBX-5 is populated with 281268007 - Insufficient sample that OBX-8 be populated with normal. They say that without the normal flag, these get routed to their positive category and have to be manually changed.

  • Do we want to make this part of the specifications? If so, does this effect other PHAs and how?

Discussion:

• not sure this is even true to use Normal there, seems probelmatic to route to positive when OBX-8 is not filled in.

• Suggest to poll on the Open ELR call

• may give a heads up on the CCB call tomorrow, too.

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

Nat Flatfile Converter changes

So far no change requests for the national flatfile HL7Generator; CSTE is still figuring out change control process for the csv file format

Confluence Use

Amanda / Riki

• Centralized document repository for links etc - use of file space? Amanda Payne to find out if we have that option Benson Chang to upload all resources his team can share
• Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view Amanda Payne

we were testing: Testing to see, if we can add this to minutes

Can pull in team calendars into project workspaces, so that’s helpful to not have to fill out multiple caledars - all in one calendar

Still open:

• how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?

• try to come up with a better way of representing this info: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Templates/Vocab_TA_Onboarding_Document.docx

• this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2

• get guidance from PMO on where the documents should live (on sharepoint or in confluence?) 

Show and Tell?

SOP Worthy Topics

Succession Planning (Time Permitting)

• We need to create a means to incorporate succession planning into our work since we’d all like to retire someday.

• Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates

• Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later

• Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc.

  • Have a dedicated call for the topics on the second Wednesday of the months

  • Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls

• Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.

Issue Review (Time Permitting)

Issues List from Sharepoint