2021-09-22 Meeting Notes

Attendees

X	Riki Merrick		Grace Oguntebi
X	Susan Downer	X	Phylis Stromile
X	Amanda Payne		Gretl Glick
	Natalie Raketich		Laura Carlton
X	Jamie Patterson		Kandis Brown
X	Emily Augustini		Dave Sanderson
	Pam White	X	Benson Chang
-	Tina Hardin		Kevin McNeal
X	Jerry Sable		Rupal Patel
X	Andy Shotwell	X	Doug York
X	Amy Liu		Jackson McKeever

Discussion topics

Item	Presenter	Notes
Agenda Review
OOO		Vocab Team Calendar
AIMS+ Topics	Benson	no topics
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
Confluence Use	Amanda / Riki	Centralized document repository for links etc - use of file space? Amanda Payne to find out if we have that option Benson Chang to upload all resources his team can share how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go? guidance from PMO on where the documents should live: for any artifacts that are under change control - those can be on the project specific confluence pages think about vocab specific documents and where we would like those: these need review and then make a plan from - first step to create an inventory Amanda Payne publications or documents around completed project should be on sharepoint this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2
Show and Tell?		SOP Worthy Topics
Succession Planning (Time Permitting)		We need to create a means to incorporate succession planning into our work since we’d all like to retire someday. Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc. Have a dedicated call for the topics on the second Wednesday of the months Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.
Issue Review (Time Permitting)		Issues List from Sharepoint

Action items

Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Tech%20Arch%20Core%20Group%20Library/APHL_OID_Master.xlsx
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.

Create decision from decision template