2022-03-21 SHIELD LEADERSHIP NOTES

Attendees (present)

Name	Organization	Name	Organization
Kevin Schap	CAP	Stan Huff	Intermountain Healthcare
Haley Flores	FDA	Keith Campbell	FDA
Andrea Pitkus	UW	Stacey Borenstein	FDA
Jasmine Chaitram	CDC	Mary Kennedy	CAP
Mary Hasan	CMS	Ren Salerno	CDC
Hung Luu	Children’s Hospital	Serafina Brea	CMS
John Snyder	NLM	Molly Pollen	AACC
Amy Zale	FDA	Wendy Rubinstein	FDA
David Baorto	Regenstrief	Sandra Siami	MDIC
Serge Jonnaert	IICC	Bill Murray	Deloitte
Rob Hausam	Hausam Consulting / MITRE	April Veoukas	Abbott
Micky Tripathi	ONC	Chris Muir	HHS
Colin Shepard	CDC	Ana Szarfman	FDA
Helena Duncan		Samantha Spencer	CAP
Frank Weichold	FDA	Riki Merrick	APHL

Agenda

Discussion topics

Item	Presenter	Notes
Welcome and Agenda Review	Riki Merrick	First of set of monthly calls (can increase frequency if needed) 12:30 - 1 PM on Mondays Any other agenda Items?
Organizational Structure	Riki Merrick / Keith Cambell	Have created the Strategic Plan - it is in the final stages, so time to re-organize the Committees whose goal it was to write the plan into Committees that can support the implementation of the individual components of the plan Depending on how we organize (are we a formal or informal organization - see next topic) we may need to consider the structure of the committees, representation and governance How we make the strategic plan real – which one on the private, which on the public side NEXT STEP: Create a confluence page for new committee structure = Organization of Committees for Implementation NOTE: The confluence pages do NOT require log-in and anyone can edit, but that also means the program cannot attribute statements made - so if you care to make sure folks know it is your contribution, include your name/initials with it!
Naming of SHIELD	Riki Merrick / Keith Cambell	What do we want to be, when we grow up? Are we a collaborative or a partnership? “Co-Lab-orative” would be the fun name 😊 How formal? Are there legal implications with each of these terms? That needs to be determined We are a partnership and have formal documents – or it is an informal partnership without formal documentation? Do we enumerate the organizations involved? We have always been an open group – we don’t want to add processes to make joining harder, if not needed We should still write out how we want to organize ourselves What does it mean to be a member – obligations and benefits MDIC went through that process – Riki will reach out to get some more info on how they did it Making sure we have process to get meaningful input and review NEXT STEP: Create a confluence page to collect info about partnership / collaborative difference and other hings we can learn from what other organizations have already done NOTE: The confluence pages do NOT require log-in and anyone can edit, but that also means the program cannot attribute statements made - so if you care to make sure folks know it is your contribution, include your name/initials with it!
Update on Strategic Plan	Riki Merrick	Is back with the small writing group after last feedback received last week Friday - hope to have the final verison out to everyone soon Shared the prior version of the plan (before Committee feedback) with ONC and had a slide presentation / discussion session Similar session planned for CDC tomorrow It is time to share the plan in the ecosystem Will share is with the larger SHIELD group to allow orgnaizations to review and support/endorse

Recording of the meeting:

Action items

riki.merrick Create Confluence page for Naming Decision Discussion
riki.merrick Create Confluence page for Committee Re-organization Discussion

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.