For final vote - main change for this vote is the description of handling non-response to vote requests from SC members, which we discussed to count as abstain, if no communication was received in the requested time window.

This also shows the changes based on our eVote on Article 4 Section 3 removal of term limits by eliminating this sentence: “and may serve up to two consecutive terms. Steering Committee members may be nominated again after at least a 1-year hiatus from service.”

Section 3: Manner of Nomination, Voting, and Terms 

Voting Representatives

Commencing 90 days in advance of an existing Steering Committee Voting Representative’s term expiring and concluding 30 days in advance of an existing Steering Committee Voting Representative’s term expiring, nominations from interested Members within the Stakeholder Category of the Steering Committee member whose terms is expiring shall be accepted after such nomination is made by a Member in writing addressed to the organization's Chair and Vice Chair.

Subsequently, within 30 days of an existing Steering Committee Voting Representative’s term expiring, Members whose Stakeholder Category is the same as the Stakeholder Category of the Steering Committee Voting Representative whose term is expiring shall vote on the nominations that have been received.  The nominee with the most votes in favor shall be confirmed to the expiring seat on the Steering Committee.  In the case of a tie, the vote shall be decided by the drawing of lots.

In the case where the terms of multiple Steering Committee Voting Representatives within a Stakeholder Category are expiring conterminously, the nominees receiving the most votes in favor sufficient to fill the number of expiring terms shall be confirmed to a seat on the Steering Committee.  In the case of a tie, the confirmation shall be decided by the drawing of lots.

Each Voting Representative on the Steering Committee shall hold a seat for a term of three (3) years and may serve up to two consecutive terms. Steering Committee members may be nominated again after at least a 1-year hiatus from service.

Section 6: Vacancies

In the case of a Steering Committee vacancy caused an Organizational Member Delegate’s resignation, the Organizational Member may select a replacement to complete the term of the departing Delegate consistent with the rights of an Organizational Member as found in Article 3 Section 2.  In the case of a Voting Representative, such a partial term shall not count towards the two term limit in Article Four Section 3.

If the case of a Steering Committee vacancy caused by an Individual Member’s resignation, an election shall be held to complete the term of that Individual Member as described in Article Four Section 3. Such a partial term shall not count towards the two term limit in Article Four Section 3.

ARTICLE FIVE: MEETINGS OF THE STEERING COMMITTEE

Section 6: Action by Representatives Without a Meeting

Any action required or permitted to be taken at a meeting of the Steering Committee may be taken without a meeting if there is consent in writing or email or other form of electronic transmission, setting forth the action to be taken. A Voting Representative may signify their consent by email or other form of electronic transmission. Such consent shall have the same force and effect as a vote at a meeting duly called. The electronically signed consent, or a signed copy, or a copy of the electronic transmission, shall be filed with the organization's records. No reponse to the eVote during the open window will be counted as abstain (unless an out-of-office notice covering the entire period is received, in which case a delayed vote shall be allowed).

The next version of the Charter will include the above plus the changes to Article 3 Section 4 reduction in participation rate from 75% to 65% (https://aphlinformatics.atlassian.net/wiki/spaces/SC/pages/4044390445).