2026-01-21 Steering Committee Meeting Notes

Date

Jan 21, 2026

Attendees

(bolded names indicate attendance)

Stakeholder group	SHIELD organization	Name of SHIELD member	organization designation
Industry Entity	Labgnostic, Inc.	Steve Box	primary
			alternate
	Epic	Dan Rutz	primary
			alternate
	Biomerieux	Xavier Gansel	primary
			alternate
	Roche	Nick Decker - regrets	primary
	Roche	Open	alternate
Healthcare Provider	Indiana University/Indiana University Health/Association for Molecular Pathology	Mehdi Nassiri, MD	primary
	University of Wisconsin-Madison	Andrea Pitkus, PhD, MLS(ASCP)CM, FAMIA	primary
	UT Southwestern Medical Center	Hung Luu	primary
	UNMC	Scott Campbell	primary
	Longtime Lab Professional	Carmen Pugh	primary
	Sonic Healthcare	Eric Crugnale	primary
	Former Quest Diagnostics	Collom, Craig D	primary
Patient Advocate	OPEN	OPEN	individual
Standards Organization	SNOMED International	Jim Case - regrets	primary
	SNOMED International	Monica Harry - regrets	alternate
	Regenstrief Institute	Marjorie Rallins	primary
	Regenstrief Institute	Eza Hafeza - regrets	alternate
	HL7	Julia Skapik	primary
	HL7		alternate
Professional Organization	Association of Public Health Laboratories	Riki Merrick	primary
	Association of Public Health Laboratories	Christina Gallegos	alternate
	Logica	Stan Huff	primary
	Logica		alternate
	CAP	Raj Dash - regrets	primary
	CAP		alternate
	AMP	Robyn Temple -regrets	primary
	AMP		alternate
Governmental - non Voting	CMS	Michael Smalara	primary
	CMS	Open	alternate
	ASTP/ONC	Sara Armson - regrets	primary
	ASTP/ONC	OPEN	alternate
	CDC	Hubert Vesper (/DDNID/NCEH/DLS)	primary
	CDC	Jasmine Chaitram	alternate
	NLM	OPEN	primary
	NLM	OPEN	alternate
	FDA	Keith Campbell?	primary
	FDA		alternate
	ADLM	Li Zha

Agenda and Notes

Item	Notes
Quorum evaluation (two-thirds (2/3) of the Voting Representatives shall be necessary to constitute a quorum for the transaction of business)	Currently we have 17 named members (1 open slot, future 3 openings), so 2/3 = 11 is quorum (excluding chair and government members). # of voting member per charter: 13 - 21 # of non-voting members per charter: 7
Open Meeting	12:09 PM ET - no quorum - Adjourn 12:54 PM ET
Steering Committee Membership	Votes to extend our terms through March 31, 2026 passed Review participation for 2025: https://docs.google.com/spreadsheets/d/1QwCPA5haECNxPNAcJ8EeLzkxKcjxiktstlSJl3KpBOE/edit?gid=218103267#gid=218103267 Plan on nominating everyone for second term, UNLESS we have already heard from folks who cannot commit for 3 more years (Craig Collom, Nick as representative for Roche)- Andrea motions, Eric seconds: discussion: we can nominate and need to then hear back if they can commit and their organization supports them being the representative, abstain: 0, against: 0, in favor: 8 - will follow up with eVote to complete quorum Review participation spreadsheet - almost all are >50%, several between 50 - 75%, do we want to decrease the participation requirement to 60% - yes, make that a change proposal for the Charter - see: https://aphlinformatics.atlassian.net/wiki/spaces/SC/pages/4044390445 Other topics / updates to the Charter? How to stagger terms? Do we assign shorter terms for 2nd term for some of the members: pick half of each stakeholder category in numbers and make term 2 years volunteer for shorter term, and/or make OPEN positions shorter How to align with officer duties, which are 2 year terms? not needed How to do the lot drawing to re-vote between highest 2 candidates? there are apps for that, but what if not both candidates are in the room using an electronic tool for example https://onlinetoolz.net/draw-lots#t=candidate%201%0Acandidate%202 Have the chair draw for each stakeholder group Hold this election on the ALL SHIELD call this level of detial is not needed in the charter though How do we ensure the longevity of this work - longer term - what does it take to keep this viable? if we need to bring funding into the mix, that needs time To Do: Write email about nominations, 2 year term and include consdierations for the longevity of this work and request thoughts from folks
Vision 2030 work	What the message to HHS Leadership should/could be - review the Lab Report and find those things where we can connect the dots to get traction on standards adoption: https://docs.google.com/document/d/11A9VyhtSGm9dCjJNOi7_eJzz3gPDMYhkmNCoQNVbxuo/edit?tab=t.0#heading=h.yp9lsvo5yvsf Discussion today: Please add any notes, thoughts directly nto the document, when you are working on this Additional call is set up for Tuesday Janaury 27, 2026 12:30 - 1:30 PM ETto consolidate thoughts If we need more time after the Feb 4th call, could use the Feb 10th Special topic call to finish up Next steps: Set up the additional call for Jan 27, 2026 12:30 - 1:30 PM ET invite Serge to the SC meeting on Feb 18, 2026
Conferences/Webinars/Annoucements of Interest	HTI-2 NPRM Withdrawn: https://www.federalregister.gov/documents/2025/12/29/2025-23890/health-data-technology-and-interoperability-patient-engagement-information-sharing-and-public-health - no way to comment on this one. Laboratory Related items: USCDI. Adopt the United States Core Data for Interoperability (USCDI) standard v4 (45 CFR 170.213(c)); establish an expiration date for USCDI v3; and update certification criteria that cross-reference USCDI: § 170.207(c)—Laboratory tests; Computerized Provider Order Entry—Laboratory Criterion. Update the “computerized provider order entry—laboratory” certification criterion (§ 170.315(a)(2)) to require a Health IT Module to enable a user to create and transmit laboratory orders electronically according to the standard proposed in § 170.205(g)(2) (HL7® Laboratory Order Interface (LOI) Implementation Guide (IG)); and require technology to receive and validate laboratory results according to the standard proposed in § 170.205(g)(3) (HL7® Laboratory Results Interface (LRI) IG).
Next calls	All SHIELD Calls Feb 24, 2026 General Updates: 2024 - WG Chairs please make sure we have material for updates (at least notes we can link to) Special Topic: Feb 10, 2026 - Any Topic? Mar 10, 2026 - Any Topic, maybe update from ASTP Annual Meeting? Steering Committee: Jan 27, 2026 - 12:30 - 1:30 - special call to work on Vision 2030 document Feb 4, 2026 CDC Forum Call on Mar 3, 2026 12 - 1 PM ET with Topic: UDI in HL7.
Review SHIELD WG Deliverables and Milestone Grid	THANK YOU to all the WG Chairs for their effort in moving SHIELD work forward!!! Vocab And Standards WG next calls anf call information?
Placeholder to get back to later	HTI-5 website Antimicrobial result reporting - CAP Informatics Commitee will request feedback from Standards and Vocab WG Any updates from CAP? Other presentations to folks at FDA? Data Standards Review Committee of the FDA – work with Helena Sviglin FDA Scientific Computing Board (SCB) Compass group lab

From Chat:

Action items

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Robyn and Scott will brainstorm on next steps for creating guidance document around when to use free text vs discrete data vs coded discrete data and other implementation guidance around coding

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Riki to send out eVote on LIDR White Paper => All review and vote!

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All review the ASTP/ONC Lab Data Interop report and pull out items that SHIELD can support / identify the order of steps needed to improve adoption

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Gather lists of qualitative results from LabCorp (Carmen) ARUP (Jenna), SonicHealth (Eric)

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Riki to create the googlesheet for Vision 2030 statement and share

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Riki to create pdf and upoad to LIDR Whitepaper page for easy download

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Riki to lock all SHIELD pages that are over 1 month old and not currently being used for collaboration

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