Proposed Charter Updates to Article 3 Section 4 - January 2026

After reviewing the participation of all SC members for 2025 we decided to set the threshold for participation to 60% (which includes attending meetings and participating in eVotes) - so proposed change in red

Section 4: Responsibilities

All Members shall contribute time and expertise to SHIELD Community workgroups, honor their SHIELD Community commitments, solicit opinions from stakeholders, represent their broader field, be responsive to the organization's strategic goals, adhere to the organization’s charter and standing rules, and ensure their attendance and active participation in meetings and Workgroups. Failure to participate may result in termination of Steering Committee membership.

Participation Defined:

1. Attend at least 60 75% of meetings annually and

   1. If unable to attend, the Chair is notified

   2. Adequate substitutes for virtual meeting attendance, including watching recorded meetings (when available), reviewing meeting minutes, and participating in online discussions

   3. An AI-assisted software notetaker does not qualify as participation and is not permitted to be used during meetings unless authorized by Chair for medical need.    

2. Prepare for meetings e.g., review agenda and prework.

3. Participate in email discussions and email votes, submit new project proposals, etc.