2021-06-02 Meeting notes

Date

02 Jun 2021

Attendees

	Riki Merrick		Grace Oguntebi
	Susan Downer		Gretl Glick
	Amanda Payne		Laura Carlton
	Natalie Raketich		Kandis Brown
	Jamie Patterson		Dave Sanderson
	Emily Augustini		Benson Chang
	Pam White		Kevin McNeal
	Tina Hardin		Rupal Patel
	Jerry Sable		Doug York
	Andy Shotwell		Jackson McKeever
	Amy Liu

Discussion topics

Item	Presenter	Notes
Agenda Review		Overlapping PHLIP tooling review call with CDC (Flu and DMB), so Riki may need to drop
OOO		https://aphlinformatics.atlassian.net/wiki/spaces/VT/calendars
AIMS+ Topics	Benson
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
Confluence Use	Amanda / Riki	Centralized document repository for links etc - use of file space? Amanda Payne to find out if we have that option Benson Chang to upload all resources his team can share - should we use this one (so far only files about confluence architecture / tags): Shared Documents and Resources - APHL Registered Users - APHL Confluence (atlassian.net) reviewing the team space Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view Amanda Payne how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?
Show and Tell?		SOP Worthy Topics
Succession Planning (Time Permitting)		We need to create a means to incorporate succession planning into our work since we’d all like to retire someday. Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates [There are two documents embedded in the Word version of the notes, a PowerPoint and an Excel spreadsheet. Can we add those here?] Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc. Have a dedicated call for the topics on the second Wednesday of the months Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.
Issue Review (Time Permitting)		Issues List from Sharepoint

Action items

Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Tech%20Arch%20Core%20Group%20Library/APHL_OID_Master.xlsx
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.