Item | Presenter | Notes |
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Agenda Review | | Will eave the call on the books for next week |
OOO | | Vocab Team Calendar |
AIMS+ Topics | Benson | Review School reporting guidance | View file |
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| name | Indicating School in COVID-19 ELR Guidance_r2.pptx |
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we added a slide to document the rationale and also clarified that the truncation is on the school name (listing the explicit number of characters = 32) updated version: | View file |
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| name | Indicating School in COVID-19 ELR Guidance_r3.pptx |
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Pulsecheck/Round Robin | All | Vocab Team Resource Dashboard |
Confluence UseAmanda / Riki | Phylis | Walk through of the front page: Added the content from the ramp up document several links will need to be updated - and in some cases the related text riki.merrick will still need to add content to What we do - Phylis Y Stromile (Unlicensed) will spell out acronyms on the project list - Phylis Y Stromile (Unlicensed) will compare project list that has no links against existing confluence pages - may need to run by PMO as suggestion to add some of these Amanda Payne Check with Elizabeth Sprouse (Unlicensed) if there is a way to search confluence pages for page links that are in more than one spot - for example the links to the config spces for each of the projects Amanda Payne
Amanda Payne check if the template can be updated to reflect the latest content in the tables (I had to remove some bullets from this cell for example, that we had covered previously and I also had converted some of the bullet points below into action items) - Centralized document repository for links etc - use of file space? Amanda Payne to find out if we have that option Benson Chang to upload all resources his team can share
- Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view Amanda Payne
- how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?
reviewing the team space try to come up with a better way of representing this info: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Templates/Vocab_TA_Onboarding_Document.docx - get guidance from PMO on where the documents should live (on sharepoint or in confluence?) Amanda Payne
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Show and Tell? | NOT DISCUSSED | SOP Worthy Topics |
Succession Planning (Time Permitting) | NOT DISCUSSED | We need to create a means to incorporate succession planning into our work since we’d all like to retire someday. Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc. Have a dedicated call for the topics on the second Wednesday of the months Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls
Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.
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Issue Review (Time Permitting) | | Issues List from Sharepoint |