2021-08-11 Meeting Notes

Owned by Amanda Payne, created
Last updated: Feb 14, 2024
3 min read

Attendees

X

Riki Merrick

X

Grace Oguntebi

X

Susan Downer

 

Gretl Glick

X

Amanda Payne

 

Laura Carlton

X

Natalie Raketich

 

Kandis Brown

X

Jamie Patterson

 

Dave Sanderson

X

Emily Augustini

X

Benson Chang

X

Pam White

 

Kevin McNeal

 

Tina Hardin

 

Rupal Patel

X

Jerry Sable

X

Doug York

X

Andy Shotwell

 

Jackson McKeever

X

Amy Liu

X

Phylis Stromile

 

Discussion topics

Item

Presenter

Notes

Item

Presenter

Notes

Agenda Review

 

 Will eave the call on the books for next week

OOO

 

Vocab Team Calendar

AIMS+ Topics

Benson

 Review School reporting guidance

we added a slide to document the rationale and also clarified that the truncation is on the school name (listing the explicit number of characters = 32)

updated version:

 

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

Confluence Use

Phylis

Walk through of the front page:

  • Added the content from the ramp up document

  • several links will need to be updated - and in some cases the related text @riki.merrick

  • will still need to add content to What we do - @Phylis Y Stromile (Unlicensed)

  • will spell out acronyms on the project list - @Phylis Y Stromile (Unlicensed)

  • will compare project list that has no links against existing confluence pages - may need to run by PMO as suggestion to add some of these @Amanda Payne

  • Check with @Elizabeth Sprouse (Unlicensed) if there is a way to search confluence pages for page links that are in more than one spot - for example the links to the config spces for each of the projects @Amanda Payne

@Amanda Payne check if the template can be updated to reflect the latest content in the tables (I had to remove some bullets from this cell for example, that we had covered previously and I also had converted some of the bullet points below into action items)

Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share
Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view @Amanda Payne
how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?
this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2
get guidance from PMO on where the documents should live (on sharepoint or in confluence?)  @Amanda Payne

Show and Tell?

 NOT DISCUSSED

SOP Worthy Topics

Succession Planning (Time Permitting)

 NOT DISCUSSED

  • We need to create a means to incorporate succession planning into our work since we’d all like to retire someday.

  • Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates

  • Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later

  • Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc.

    • Have a dedicated call for the topics on the second Wednesday of the months

    • Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls

  • Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.

Issue Review (Time Permitting)

 

Issues List from Sharepoint

Action items

  • Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)

  • Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

 

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.

Create decision from decision template