2021-08-25 Meeting Notes

Riki Merrick

Grace Oguntebi

Susan Downer

Gretl Glick

Amanda Payne

Laura Carlton

Natalie Raketich

Kandis Brown

Jamie Patterson

Dave Sanderson

Emily Augustini

Benson Chang

Pam White

Kevin McNeal

Tina Hardin

Rupal Patel

Jerry Sable

Doug York

Andy Shotwell

Jackson McKeever

Amy Liu

Phylis Stromile

Agenda Review

 Will eave the call on the books for next week

OOO

Vocab Team Calendar

AIMS+ Topics

Benson

1. Indiana brought up an issue about using the same accession number across all individuals in a pool. Basically, they need to have the accession number be unique for the individual.

2. Battelle has noticed that there is only about a 66% match between schools that they testing for and the NCES database. We would like to discuss what we need to add to the guidance for when the NCES ID is unknown.

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

Confluence Use

All

Can we pull all action items into the minutes - or onto another page, so we can review them regularly?

I didn’t see how to use the template to create this page

• several links will need to be updated - and in some cases the related text riki.merrick

• Review updates to “What we do” - Phylis Y Stromile (Unlicensed)

• will compare project list that has no links against existing confluence pages - may need to run by PMO as suggestion to add some of these Amanda Payne

• Check with Elizabeth Sprouse (Unlicensed) if there is a way to search confluence pages for page links that are in more than one spot - for example the links to the config spces for each of the projects Amanda Payne

Amanda Payne ​check if the template can be updated to reflect the latest content in the tables (I had to remove some bullets from this cell for example, that we had covered previously and I also had converted some of the bullet points below into action items

• Centralized document repository for links etc - use of file space? Amanda Payne to find out if we have that option Benson Chang to upload all resources his team can share
• Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view Amanda Payne
• how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?
• this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2
• get guidance from PMO on where the documents should live (on sharepoint or in confluence?)  Amanda Payne

Show and Tell?

SOP Worthy Topics

• Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)

Succession Planning (Time Permitting)

• We need to create a means to incorporate succession planning into our work since we’d all like to retire someday.

• Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates

• Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later

• Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc.

  • Have a dedicated call for the topics on the second Wednesday of the months

  • Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls

• Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.

Issue Review (Time Permitting)

Issues List from Sharepoint