2021-07-28 Minutes

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Riki Merrick

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Grace Oguntebi

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Susan Downer

Gretl Glick

Amanda Payne

Laura Carlton

Natalie Raketich

Kandis Brown

Jamie Patterson

Dave Sanderson

Emily Augustini

Benson Chang

Pam White

Kevin McNeal

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Tina Hardin

Rupal Patel

Jerry Sable

Doug York

Andy Shotwell

Jackson McKeever

Amy Liu

Agenda Review

 Riki

OOO

 Riki

Vocab Team Calendar

Riki is OOO - call next week?

please keep updated through end of August

Note: APHL Office Closure 9/2 - 9/6 (shows up as RIki and Dave out)

• Check with Elizabeth, if there is a way to get the calendar entries emailed as outlook item (rather than alert email, or downloading the calendar as iCalendar) Amanda Payne

AIMS+ Topics

Benson

1. Need your input on this ticket that IHS logged on having multiple facilities that have different names but share the same CLIA - https://aphlinformatics.atlassian.net/jira/servicedesk/projects/AIMS/issue/AIMS-33726

2. Need next steps on NCES/IPEDS info that needs to go into guidance for pooled negatives reporters (Battelle wants to finalize data configuration ASAP, targeting go live for them ~Aug 20).

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

Nat Flatfile Converter changes

Potential change requests for the national flatfile HL7Generator - change how Patient Location is mapped - instead of OBX use PV1 segment? - Should this be applied to the Clincial Architecture solution for AIMS+

Next release was supposed to be yesterday 😮 - since we obviously didn't make that the next release date is October 19, 2021 (Change FREEZE DATE = Sept 3, 20201)

Confluence Use

Amanda

• Centralized document repository for links etc - use of file space? Amanda Payne to find out if we have that option Benson Chang to upload all resources his team can share - see here: Vocab Shared Documents and Resources
• Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view Amanda Payne - see here: Decision log
• this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2
• get guidance from PMO on where the documents should live (on sharepoint or in confluence?)
• try to come up with a better way of representing this info: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Templates/Vocab_TA_Onboarding_Document.docx
• how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?

Show and Tell?

SOP Worthy Topics

Succession Planning (Time Permitting)

• We need to create a means to incorporate succession planning into our work since we’d all like to retire someday.

• Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates

• Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later

• Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc.

  • Have a dedicated call for the topics on the second Wednesday of the months

  • Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls

• Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.

Issue Review (Time Permitting)

Issues List from Sharepoint