2021-09-15 Meeting Notes

Attendees

	Riki Merrick		Grace Oguntebi
	Susan Downer		Phylis Stromile
	Amanda Payne		Gretl Glick
	Natalie Raketich		Laura Carlton
	Jamie Patterson		Kandis Brown
	Emily Augustini		Dave Sanderson
	Pam White		Benson Chang
	Tina Hardin		Kevin McNeal
	Jerry Sable		Rupal Patel
	Andy Shotwell		Doug York
	Amy Liu		Jackson McKeever

Discussion topics

Item	Presenter	Notes
Agenda Review
OOO		Vocab Team Calendar
AIMS+ Topics	Benson	none
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
Question on how to link observations to specimen	Andy
Confluence Use	Amanda / Riki	Centralized document repository for links etc - use of file space? Amanda Payne to find out if we have that option Benson Chang to upload all resources his team can share get guidance from PMO on where the documents should live (on sharepoint or in confluence?) how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go? this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2 Jamie’s question: Do we want a one stop shop for the most frequently used documents (as links to sharepoint?) - also need PMO input for this one
Show and Tell?		SOP Worthy Topics Will start this up in October - so first Show and Tell will be October 13, 2021 - so sign up!! Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Check on the statu sof succession planning work		every month or so we should see where we are on this - need updating = https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/SuccessionPlan.xlsx?api=v2
Issue Review (Time Permitting)		Issues List from Sharepoint this should probably migrate into Jira or smartsheet (depending on what the PMO wants) - we should review each one and decide if it is still a valid issue that needs work (and that can be closed - not something like maintenance of PLT and PLR codes)

Action items

Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Tech%20Arch%20Core%20Group%20Library/APHL_OID_Master.xlsx
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.

Create decision from decision template