2021-08-25 Meeting Notes

X

Riki Merrick

X

Grace Oguntebi

X

Susan Downer

Gretl Glick

X

Amanda Payne

Laura Carlton

X

Natalie Raketich

Kandis Brown

X

Jamie Patterson

Dave Sanderson

X

Emily Augustini

X

Benson Chang

X

Pam White

Kevin McNeal

-

Tina Hardin

Rupal Patel

X

Jerry Sable

X

Doug York

Andy Shotwell

Jackson McKeever

X

Amy Liu

X

Phylis Stromile

Agenda Review

OOO

Vocab Team Calendar

AIMS+ Topics

Benson

1. Indiana brought up an issue about using the same accession number across all individuals in a pool. Basically, they need to have the accession number be unique for the individual. Battelle only reports negatives via this chanel! Let’s ask in the ticket what field Indiana pulls the accession number from

   1. Battelle sends the same accession numbers for all the patients that are part of the pool, which makes sense

      1. options: use the original specimen IDs that were used to create the pool - only works if Battelle creates the pools

      2. append the pooled ID with -1, -2 etc up to -10

2. Battelle has noticed that there is only about a 66% match between schools that they testing for and the NCES database. We would like to discuss what we need to add to the guidance for when the NCES ID is unknown.

a. Is there a way to add in more NCES IDs - getting examples from Battelle

b. consider coming up with a “not availabel value” if we cannot resolve the missing entries - bring this up on the Thursday call.

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

LIVD / databases etc

Jerry

Last LIVD Expansion call folks complained about the format being a spreadsheet - convert to third normal form

Also Richard Moldwin (CAP) added 2 tabs to the LIVD file that included analytes and instruments (Jerry has that)

Jerry working on creating the specimen and result mapping tables- here is some mapping clean up to do on the master.

this is a good approach to helping us decide on how we will approach the LIVD file repository

Confluence Use

All

• Reviewed updates to “What we do”

  • Phylis has been writing out acronyms and also adding brief summary statements for each project

  • some projects don;t have confluence presence, so loking at CDC pages and pulling content from there

• Some of the items on the project list have no links against existing confluence pages - may need to run by PMO as suggestion to add some of these / some are typical vocab functions - Jamie, RIki and Phylis will decide how to handle these

• Check with if there is a way to search confluence pages for page links that are in more than one spot - for example the links to the config spaces for each of the projects Amanda Payne

• heck if the template can be updated to reflect the latest content in the tables (I had to remove some bullets from this cell for example, that we had covered previously and I also had converted some of the bullet points below into action items Amanda Payne ​
• Centralized document repository for links etc - use of file space? Amanda Payne to find out if we have that option Benson Chang to upload all resources his team can share
• how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?
• this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2
• get guidance from PMO on where the documents should live (on sharepoint or in confluence?)  Amanda Payne

Show and Tell?

Move this to the bottom of the template under links / or as its own section.

SOP Worthy Topics

• Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)

Succession Planning (Time Permitting)

We will review this on the next call - identify what we have already addressed and then move it to links at the bottom of the template

• We need to create a means to incorporate succession planning into our work since we’d all like to retire someday.

• Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates

• Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later

• Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc.

  • Have a dedicated call for the topics on the second Wednesday of the months

  • Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls

• Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.

Issue Review (Time Permitting)

Issues List from Sharepoint