APHL Check In Agenda 7.12.22

Owned by Michelle Meigs
Aug 16, 2023
3 min read

GAIHN-HAI – Deloitte/APHL Check-in Agenda and Notes

7/12/22

Updates and Questions:

 

General:

APHL Week: July 18th

 

Project Planning:

  • Project Plan

    • Implementing partner kickoff

    • Second meeting with IP plus HAI network coordinators

    • Begin meeting with in-country partners/facilities

      • We’ve incorporated a rolling basis approach to conduct the interviews

  • Interview Assessment:

    • Currently working on developing questions. Expect to have a first draft next week.

  • Communications and Meeting Invite

  • Question for Paul: Who is sending the initial introduction email to implementing partners? (CDC or APHL?)

    • Question for Paul: Do you have a preference on who owns the Implementing Partner kickoff meeting invite? CDC or APHL?

 

Year 2: Point Prevalence Survey

  • Michelle mentioned in an earlier call regarding the change in focus from year 1 (Covid-focused) to year 2 (PPS-focused), as year 2 begins in October

    • Question for Paul: Do you have a copy of the work plans for year 2 from the countries or partners? Want to have broader understanding of what they agreed to.

      • Plan to develop questions for the implementing partner kickoff based on the YR2 PPS.

    • Question for Paul: It would be useful to have a walkthrough of the ECDC live in action – is that something which can be arranged?

 

Implementing Partner Kickoff Deck Review:

  • Initial kickoff meeting with all implementing partners

    • Question for Paul: Who is the audience for this call? How technical are the folks who would be joining the call?

    • Question for Paul: Any specific questions that you want to include in the kickoff deck?

  • Discuss content and timeline for kickoffs

    • Timeline for kickoff intros - ~ Week of July 25th

    • In-country interviews begin in August

 

Confluence Utilization:

  • Moving forward we would like to utilize Confluence for meeting agendas/notes

    • Question for Paul: Is there an APHL resource you would like us to meet with to start developing the Confluence site you sent us?

 

Scheduled Meetings:

  • July 14th – CDC / APHL / Deloitte Weekly Meeting

  • We would like to have a monthly meeting with APHL (including Michelle) to ensure alignment on the scope and project plan

    • Plan to update one meeting per month to include Michelle and discuss this topic

Upcoming Priorities:

  • Have a draft of the Implementing Partner Kickoff deck ready to present to CDC on July 14th

  • Begin drafting interview assessment questions for facilities interviews

  • Send finalized introductory communication emails implementing partners

  • Deloitte team to reschedule different day for weekly meeting week of July 18th

  • Reminder for Michelle to send concept notes mentioned at kick-off call



Notes

Project Plan:

  • We might need to have 2-3 calls with HAI coordinators before speaking with facilities

  • We are planning to have two different IP kickoffs – HSP and CRDF

    • We should ask CDC if we should have 2 or 4 (per country) kickoffs

  • Communications (get confirmation with CDC on these)

    • CDC will be sending out intro emails to IP’s, sent to CDC for review.

    • IP kickoff meeting invite can be sent by APHL unless CDC wants to

Y2 PPS:

  • Paul has APHL workplans for Y2 PPS but not from countries –

    • We will ask CDC if they have more specifics on Y2 PPS information

  • Our team needs a broader understanding of IP’s responsibility

    • Our focus is software, development, and training of the software – IP will be focused on gathering data and training on which information needs to be collected

    • IT Software aspects and actual PPS aspects

  • Live Walkthrough of ECDC – paul has not seen it live either, he recommends asking matt so we can connect with ECDC (better to be open about what we are doing),

Implementing Partner Kickoff:

  • Paul is available 28th and 29th for IP kickoffs or beginning of August

    • Tentative Implementing Partner Kickoff for July 28th: Confirm CDC availability

Gathering Requirements

  • Our plan is to crosswalk the ECDC protocol with CDC existing requirements

  • Trying to focus on users and making sure we’re meeting requirements with a usability lens and a technical lens

  • Potentially doing interviews/cases with people who are using the system (nurses in the pneumonia example), maybe only go in depth in one of the two facilities

    • Similar rolling interview design that Matt explained on 7/7

Confluence:

APHL resource Rachel Shepard will meet with our team next week to determine document sharing/agendas on confluence

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