2023-05-02 SHIELD Steering Committee Meeting Notes

Stakeholder group

SHIELD organization

Name of SHIELD member

organization designation

Industry Entity

Labgnostic, Inc.

Aaron Green

primary

alternate

Epic

Dan Rutz

primary

alternate

Biomerieux

Xavier Gansel

primary

alternate

Roche

Nick Decker

primary

alternate

Healthcare Provider

Indiana University/Indiana University Health/Association for Molecular Pathology

Mehdi Nassiri, MD

primary

University of Wisconsin-Madison

Andrea Pitkus, PhD, MLS(ASCP)CM, FAMIA

primary

UT Southwestern Medical Center

Hung Luu

primary

UNMC

Scott Campbell

primary

Tufts Medical Center

Nanguneri Nirmala

primary

Sonic Healthcare

Eric Crugnale

primary

Former Quest Diagnostics

Collom, Craig D

primary

Standards Organization

SNOMED International

James T. Case

primary

 Monica Harry

alternate

Regenstrief Institute

Marjorie Rallins

primary

Eza Hafeza

alternate

HL7

Julia Skapik

primary

alternate

Professional Organization

Association of Public Health Laboratories

Riki Merrick

primary

 Dari Shirazi

alternate

Graphite Health

Stan Huff

primary

alternate

CAP

Raj Dash

primary

alternate

AMP

Robyn Temple

primary

alternate

Governmental - non Voting

CMS

CMS

Serafina Brea

primary

alternate

ONC

ONC

Sara Armson

primary

alternate

CDC

CDC

Hubert Vesper (/DDNID/NCEH/DLS)

primary

Jasmine Chaitram

alternate

NLM

primary

alternate

FDA

FDA

primary

alternate

Quorum evaluation (two-thirds (2/3) of the Voting Representatives shall be necessary to constitute a quorum for the transaction of business)

Currently we have 18 named members, so 2/3 = 12 (excluding chair and government)

Open Meeting

12:05 PM EDT

Approve Roadmap https://aphlinformatics.atlassian.net/wiki/download/attachments/1877147663/DRAFT_SHIELD_Community Roadmap_04.18.23_MarkUp.docx?api=v2

Motion to approve this version Raj, Nirmala, further discussion: Early review comments from Eric - was a little unclear if purpose of this applies to just lab orders or results, or results only, not as clear as it could be - this was not discussed last call, abstain: 1, against: 0, in favor: 11

Discuss Steering Committee Composition

Craig Collum is no longer with Quest Diagnostics - the outreach was done as part of ACLA (they require being part of a member laboratory)

Craig is interested in continuing to participate, he still has the same experience, but he is

Brings up the more general aspect: what if folks retire or change jobs - for organizational membership we have the alternates, so that is covered, but how does that work for individual members?

We need to make sure we have the right balance across the stakeholder groups, when this happens.

Looked at current percentages:

Healthcare Providers are at 37% instad of 30%; Industry at 21% insted of 25% nand we know we are still missing the Paitent Advocate - Riki reached out to the person Hung forwarded - has not heard back yet

Motion to accept the SC roster as reported above - let Craig represent himself - Aaron, Nick, further discussion, abstain: 0, agasint: 0, in favor: 14

Review Working Group Committee list and establish SC representation

Working Groups

The projects are across WGs - best to have a team
Made some more comments on the confluence page and added more reference documentation

Added column for interested people - this can be anyone from SC as well as from the ALL SHIELD calls

Must have 1 SC lead, can have many other participants, and the SC lead does NOT have to facilitate the meetings etc - but has to be able to attend to keep the SC updated

Can WG provide their own web-coordinates? - Please let Riki know, if not.

Have volunteers for the first 2 WGs - thank you!.

Agreeing that communications is important - need SC lead for this one!

Will start with these three and see how it goes.

SC members please sign up by our next call, then we will send invitation to sign up to ALL SHIELD.

Charter updates: Draft non-participation clause for SC

NOT DISCUSSED

Any volunteers?

Logistics of publishing community approved work products

NOT DISCUSSED

Document decision workflow (e.g. WG product - ALL SHIELD review and comment - comment resolution in WG - Steering Committee approval - work product publication)

NOT DISCUSSED

Review project proposal template

NOT DISCUSSED

Next call

May 16, 2023 12 -1 PM EDT

Adjourned

12:58 PM EDT