2023-03-14 SHIELD Steering Committee Meeting Notes

Stakeholder group

SHIELD organization

Name of SHIELD member

organization designation

Industry Entity

Labgnostic, Inc.

Aaron Green

primary

alternate

Epic

Dan Rutz

primary

alternate

Biomerieux

Xavier Gansel

primary

alternate

Roche

Cornelia Felder

primary

alternate

Scientific Advisory Committees for pharmaceutical, diagnostic and pharmaceutical services companies 

Jack Bloom

primary

Healthcare Provider

Indiana University/Indiana University Health/Association for Molecular Pathology

Mehdi Nassiri, MD

primary

University of Wisconsin-Madison

Andrea Pitkus, PhD, MLS(ASCP)CM, FAMIA

primary

UT Southwestern Medical Center

Hung Luu

primary

UNMC

Scott Campbell

primary

Tufts Medical Center

Nanguneri Nirmala

primary

Sonic Healthcare

Eric Crugnale

primary

Quest Diagnostics

Collom, Craig D

primary

Standards Organization

SNOMED International

James T. Case

primary

alternate

Regenstrief Institute

Marjorie Rallins

primary

Eza Hafeza

alternate

HL7

Julia Skapik

primary

alternate

Professional Organization

Association of Public Health Laboratories

Riki Merrick

primary

alternate

Graphite Health

Stan Huff

primary

alternate

CAP

Raj Dash

primary

alternate

AMP

Robyn Temple

primary

alternate

Quorum evalution (two-thirds (2/3) of the Voting Representatives shall be necessary to constitute a quorum for the transaction of business)

Currently we have 18 named members, so 2/3 = 12

Open Meeting

Quorum reeached at 12:02 PM ET

Review https://aphlinformatics.atlassian.net/wiki/spaces/SC/pages/1854799893

Ensure perspective is presented - all please fill in that column

What about SC members who have not yet attedned any calls, nor have they been active in ALL-SHIELD calls?

ASM and IHE have non-participation clauses - ASM Example:

Nonparticipation Defined:

1. Three (3) consecutive missed conference calls / meetings without giving notification to either staff or the Chair and not fulfilling project assignments in the meantime. It is an undue burden for volunteers to participate in conference calls outside of their normal business hours, i.e., volunteers who reside in the Eastern Hemisphere. Therefore, participation in online discussions during the month and/or fulfilling project assignments will be an adequate substitute for attendance at conference calls/meetings. 

1. Volunteer does not participate in position description responsibilities, e.g., does not accomplish projects as assigned by the Chair.

We should add a clause like that - need to define the requriements - add as topic to future agenda.

Riki will reach out to the folks that have been nominated, but have not attended any meetings so far - we may need to find replacements.

Additional SC members (alternate voters and government representatives

Declaring alternate members is up to each organizational member

Add Government Representatives - per the charter the SC invites Governmental agencies, who can then nominate their primary and alternate representatives

Elect Officers

Nominations

Chair: Riki Merrick, Stan Huff (declined), Robyn Smolkin (declined)

Vice Chair: Andrea Pitkus, Scott Campbell

Voting For Vice Chair:

Open

Scott declined anyways

Elected Officers: Chair = Riki Merrick, Vice Chair = Andrea Pitkus

Next call agenda

• Pass the Community Roadmap

  • All SC members review: https://aphlinformatics.atlassian.net/wiki/download/attachments/1107099656/DRAFT_SHIELD_Community Roadmap_02.08_CLEAN.docx?api=v2

  • Will vote on April 18th call

• Stand up Committees

  • Strategy 1 - Laboratory Interoperability Data Repository (LIDR)

  • Strategy 2 - Support dataflow throughout the ecosystem

  • Strategy 3 - Tooling

  • Strategy 4 - IVD Data Hub

  • Overarching Strategy - Communications and Branding

  • Overarching Strategy - Evaluation and Feedback Loops

  • Next Steps:

    • Call for volunteers on April ALL SHIELD

    • Start Committee work when they are ready

      • Co-Chairs as leadership for the WG

      • One of WG leadership must be a SC member - so we can pick who wants to be on what group, other Co-chairs can be from the WG, not all need to be a SC member

      • Would be good to have consistency across WG for set up

Call Cadence

• Cancel April 4

• NEXT CALL April 18, 2023 12 - 1 PM ET

Adjourned

12:54 PM ET