2024-03-13 Meeting Notes

Attendees

-	Riki Merrick	X	Christina Gallegos
X	Ruslan Ali-Zade	-	Melissa Kealing
	Susan Downer	X	Amy Liu
	Amanda Payne	X	Grace Mallard
X	Natalie Raketich		Doug York
X	Jamie Patterson		Jenizah Melendez Jenkins
	Emily Augustini	-	Daniel Golson
X	Pam White
	Tina Hardin		Gretl Glick
	Andrea Prada		Laura Carlton
X	Erin Kough		Kandis Brown

Discussion topics

Item	Presenter	Notes

Item	Presenter	Notes
Agenda Review		Closed call early. No questions or topics.
OOO		Vocab Team Calendar
DataPult Topics	Doug
Topics
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
OID management	Riki	Follow up questions Will make a short slide deck to augment the SOP video to answer these: How are we guaranteeing having unique OIDs? HL7 OID registry and guidance document link Why are copy to OID sometimes different than the formula OIDs? Provide the link to the confluence page Can we request OIDs for CDC ETOR project or other organizations? CDC also has OID directory, so not sure why CDC wouldn’t use theris - it is not publibly searchable, have to submit an email support ticket for a search - and use the same ticket system to request an OID - parameters asked are the same as in our form (that’s what I based it on) but of course the answer is “Yes.”
Confluence access follow up	Riki	need to still move the Glossary under Vocab tools and processes -and lock down the shared resources - Amy Deaw is working on reviewing and or setting up the group for Vocab team
Confluence Use	Amanda / Riki	Update the Meeting Notes template - discuss where to put some of the links we currently have there. Check in on homework - Riki still has to do this : Review the document spreadsheet and see where which resource should go: https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/APHL Sharepoint items 2021.ods?api=v2 this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2
Show and Tell?		SOP Worthy Topics Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Succession Planning		Review every month or so: https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/SuccessionPlan.xlsx?api=v2
Issue Review (Time Permitting)		Issues List from Sharepoint

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management:
- Editable Smartsheets:
  - APHL org facility OIDs
  - APHL system OIDs
- See Vocab Shared Documents and Resources for View-Only reports
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

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