2024-10-30 Meeting Notes

X

Riki Merrick

X

Christina Gallegos

X

Ruslan Ali-Zade

X

Melissa Kealing

X

Susan Downer

X

Amy Liu

X

Amanda Payne

X

Grace Mallard

X

Natalie Raketich

Allison Stewart

X

Jamie Patterson

X

Jenizah Melendez Jenkins

Emily Augustini

Daniel Golson

Pam White

Millie Malai

Tina Hardin

Gretl Glick

regrets

Andrea Prada

Laura Carlton

X

Erin Kough

Kandis Brown

Agenda Review

OOO

Riki

Vocab Team Calendar

DataPult Topics

Christina / Millie

 Update on Roche test: Looking for Roche SME - can also bring up on LIVD call tomorrow

Call Schedule and topics

Riki

Feedback on call schedule, standing agenda:

What works?

• The pulse check - This is a good way to see who has a heavy workload and needs help and those who have a balanced workload.

• Meeting/Call

  • This is a good way to check-in with the group

  • learn what others are working on

  • getting some other ideas of where folks may need help

  • once a week good to keep team together

• SOP Worthy Topics

  • This is a great way to learn new skills, tools, and information that others have learned or are working on.

• Skype channel – Great platform to instantly communicate with our group about tools being down/no working, questions, and for others to ask for help/guidance, if needed (since teams is often limited to specific organizations.

What could be better?

 Meeting/Call – Remind the purpose and importance of these meetings to the group. (We have several new people that may not know). The frequency of the meeting could be reduced to bi-weekly with the hope that someone or multiple people will have topics or questions to bring to the group or cancel as needed.

• The pulse check – This will need to be updated regularly, if the meeting/call were to be re-scheduled to bi-weekly.

• SOP Worthy Topics – If there are no updates/topics (and the frequency of the meeting has changed to bi-weekly), then we could use the opportunity to turn the call into an SOP/deep dive on projects topics presentation.

  • We could send a list of projects, topics, tools, etc. (and/or ask) the group what they would like to learn and have them decide (or rank the them). Then, use that to have an SOP Worthy Topic call. For example:

    • R tooling for NNDSS

    • IGAMT/TCAMT

    • National Flat file

    • LIVD

    • ETOR/Detor

    • Project-specific highlights/summary: ARLN, NNDSS, PHLIP, Rabies, VPD, etc.

• Make sure new folks understand where to find things on confluence

• Once a month do a project spotlight presentation and tools being used for it:

  • not recorded, no expectation about powerpoints

  • how do we decide on what project?

    • ahead of time - once a month on a full hour call - schedule in the calendar on confluence

• More updates on what’s going on nationally / internationally - examples : HL7, USCDI, USCDI+ and other policy - make stadnaing agenda item, if time permits

• Make quarterly updates on the main vocab team project page - each project lead should have this updated - make due date the end of each quarter

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

Confluence Use

Amanda / Riki

Update the Meeting Notes template - discuss where to put some of the links we currently have there.

• Check in on homework - Riki still has to do this : Review the document spreadsheet and see where which resource should go: https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/APHL Sharepoint items 2021.ods?api=v2

• this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2

Show and Tell?

SOP Worthy Topics

Succession Planning

Review every month or so:

https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/SuccessionPlan.xlsx?api=v2

Issue Review (Time Permitting)

Issues List from Sharepoint