2022-10-12 Agenda & Meeting Notes

Date

Oct 12, 2022 at 2 PM ET

Invitees

Present	Last Name	First Name	Organization	E-Mail	Stakeholder Category

Present	Last Name	First Name	Organization	E-Mail	Stakeholder Category
X	Merrick (Co-Chair)	Riki	APHL	riki.merrick@aphl.org	Professional Organization
X	Luu (Co-Chair)	Hung	University of Texas Southwestern Medical Center	Hung.Luu@utsouthwestern.edu	Healthcare Provider
	Banning	Pamela	3M	pdbanning@mmm.com	Industry Entity
X	Campbell	Scott	University of Nebraska Medical Center	wcampbel@unmc.edu	Healthcare Provider
X	Case	Jim	SNOMED International	jca@snomed.org	Standards Organization
X	Hafeza	Eza	Regenstrief Institute	ehafeza@regenstrief.org	Standards Organization
	Hall	Freida	ACLA	Freida.X.Hall@questdiagnostics.com	Healthcare Provider
X	Hausam	Rob	Hausam Consulting	rrhausam@gmail.com	Industry Entity
X	Heierman	Ed	Abbott	Ed.Heierman@abbott.com'	Industry Entity
	Hiller	Carolyn	Reagan-Udall Foundation	chiller@reaganudall.org	Public - Private Partnership
X	Huff	Stan	Graphite	stan.huff@graphitehealth.io	Healthcare Provider
X	Jonnaert	Serge	IICC	serge.jonnaert@ivdconnectivity.org	Industry Entity
	Kennedy	Mary	CAP	mkenned@cap.org	Professional Organization
X	Kegerize	Joan	ACLA	jkegerize@acla.com	Healthcare Provider
X	Nassiri	Mehdi	Indiana University	mnassiri@iupui.edu	Healthcare Provider
X	Nirmala	Nanguneri	Tufts Medical Center	NNirmala@tuftsmedicalcenter.org	Healthcare Provider
X	Phillips	Ann	IMO	APhillips@imohealth.com	Industry Entity
X	Pitkus	Andrea	University of Wisconsin	apitkus@gmail.com	Healthcare Provider
X	Polen	Molly	AACC	mpolen@aacc.org	Professional Organization
X	Rallins	Marjorie	Regenstrief Institute	mrallins@regenstrief.org	Standards Organization
	Sapiente	Joe	MDIC	jsapiente@mdic.org	Public - Private Partnership
	Skapik	Julia	NACHC	JSkapik@nachc.org	Healthcare Provider
	Smith	Jeffrey	Kaiser Permanente	Jeffrey.R.Smith@kp.org	Healthcare Provider
X	Temple-Smolkin	Robyn	Association for Molecular Pathology	RTemple@amp.org	Professional Organization

Recording Link:

Goals

Gather feedback on Article 9 of Draft SHIELD Community Charter
Gather feedback on Draft Standing Rules of SHIELD Community

Discussion Topics

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
3 Minutes	Begin Meeting Recording; Roll Call	Merrick
2 Minutes	Overview of Meeting Goals and Agenda	Merrick
2 Minutes	General Announcements	Merrick / Luu
10 Minutes	Gather Feedback on Article 9 of Draft Charter	Merrick	ARTICLE NINE: AMENDMENTS Section 1: Power to Amend Charter and Standing Rules - completed added “exclusive” before power to limit this to just the Steering Committee Section 2: Conditions - completed clarified that it is 2/3 vote of all members “present, provided quorum is reached”
35 Minutes	Gather Feedback on Draft of SHIELD Community Standing Rules	Merrick	Standing Rules of the SHIELD Community Rule I. Transparency - completed adjusted posting of summaries to 30 days Rule II. Steering Committee Meeting Agenda - completed clarified that agendas are to be posted “no less than 5 days” in advance of the meeting Updated the Chair or Vice Chair to “Presiding Officer (Chair or Vice Chair)” in the first instance and then used Presiding Officer afterwards Rule III. Conflicts of Interest - completed, no changes made Rule IV. Option Out of Advocacy and Regulatory Comment - completed Added position “statement” to clarify this is a commeent, not a physical role / position Rule V. Notice of SHIELD Community Representations Discussion around what constitutes public: Should define what we mean by public - obviously conferences, but what about a presentation within one of the member organizations of SHIELD? What about IVD vendors at the exhibition booth (marketing that they are part of SHIELD). Maybe consider if slides/recording of presentations are available on the web afterwards (for purchase or free) Discussion what constitutes representing SHIELD Community updates on what we are doing vs representing official SHIELD opinion Rule VI Intellectual Property Molly will ask an IP Lawyer friend for opinion, all are invited to have IP SMEs review this paragraph Rule VII: Antitrust - completed, no changes made Rule VIII: Application of Rules of Order Added bullet: “The Steering Committee or Workgroup may reserve the right to identify a particular item as requiring consensus rather than the 2/3 majority vote.” Definitions Motion - completed, no changes made Second - completed, no changes made Amendment - completed, no changes made Quorum - completed, no changes made Presiding Officer - completed Added bullet “Designating a Secretary at the beginning of each meeting” Secretary Removed sentence about the Presiding Offcier appointing the Secretary completed EXCEPT the striken bullet:” Looking after and managing records, reports and official correspondence” - Who would have this responsibility?
5 Minutes	Closing Remarks; Set Next Re-Organization Committee Meeting	Merrick	Next week Riki is at Newborn Screening Symposium, but Hung is available, so we might still hold this call The week of Oct 24 is LOINC meeting, so should re-schedule both the ALl SHIELD call and this call Riki will send email with final decision out.