2022-08-17 Meeting Agenda & Notes

Date

Aug 17, 2022 1 PM CT

Invitees

Present	Last Name	First Name	Organization	E-Mail	Stakeholder Category

Present	Last Name	First Name	Organization	E-Mail
Yes	Merrick (Co-Chair)	Riki	APHL	riki.merrick@aphl.org
Yes	Luu (Co-Chair)	Hung	University of Texas Southwestern Medical Center	Hung.Luu@utsouthwestern.edu
No	Andreasen	Ketty	Epic Software	Ketty@epic.com
Yes	Banning	Pamela	3M	pdbanning@mmm.com
No	Buitendijk	Hans	Cerner or EHRA?	Hans.Buitendijk@Cerner.com
No	Campbell	Scott	University of Nebraska Medical Center	wcampbel@unmc.edu
Yes	Case	Jim	Snomed International	jca@snomed.org
No	Emrick	Steven	IMO	semrick@imohealth.com
Yes	Hafeza	Eza	Regenstrief Institute	ehafeza@regenstrief.org
No	Hall	Freida	Quest Diagnostics / ACLA	Freida.X.Hall@questdiagnostics.com
No	Hausam	Rob	Hausam Consulting	rrhausam@gmail.com
Yes	Heierman	Ed	Abbott / IICC	Ed.Heierman@abbott.com'
Regrets	Hiller	Carolyn	Reagan-Udall Foundation	chiller@reaganudall.org
Yes	Huff	Stan	Graphite	stan.huff@graphitehealth.io
No	Jonnaert	Serge	IICC	serge.jonnaert@ivdconnectivity.org
Yes	Kennedy	Mary	CAP	mkenned@cap.org
No	Kegerize	Joan	ACLA	jkegerize@acla.com
Yes	Nassiri	Mehdi	Indiana University	mnassiri@iupui.edu
Yes	Nirmala	Nanguneri	Tufts Medical Center	NNirmala@tuftsmedicalcenter.org
Yes	Phillips	Ann	IMO	APhillips@imohealth.com
Yes	Pitkus	Andrea	University of Wisconsin	apitkus@gmail.com
Yes	Polen	Molly	AACC	mpolen@aacc.org
Regrets	Rallins	Marjorie	Regenstrief Institute	mrallins@regenstrief.org
No	Sapiente	Joe	MDIC	jsapiente@mdic.org
No	Skapik	Julia	NACHC	JSkapik@nachc.org
No	Smith	Jeffrey	Kaiser Permanente	Jeffrey.R.Smith@kp.org
Regrets	Temple-Smolkin	Robyn	Association for Molecular Biology	RTemple@amp.org

Goals

Gather feedback on Articles 3 & 4 of the Draft SHIELD Community Charter

Discussion Topics

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
3 Minutes	Begin Meeting Recording; Roll Call	Huguelet	None
2 Minutes	Overview of Meeting Goals and Agenda	Huguelet	None
2 Minutes	General Announcements	Merrick / Luu	None
45 Minutes	Gather Feedback on Articles 3 & 4 of Draft Charter	Huguelet	ARTICLE THREE: MEMBERSHIP Section 1: Classes and Eligibility The two-class structure of Organizational Members and Individual Members has now been incorporated in the Draft Charter. Section 2: Rights An additional right for Organizational Members to have non-representative personnel participate in SHIELD Community activities was recognized. Section 3: Voting Most voting specifics occur later in the Charter, closer to the context in which such voting is contemplated. Section 4: Responsibilities Section 5: Membership Composition The group discussed the linkage between the Stakeholder Categories in this section and the composition of the Steering Committee, which will be further discussed when Article Four is reviewed. Since under the currently-envisioned approach each Stakeholder Category will have a limited number of representatives, it will be important that those Members from each Stakeholder Category that are elected to have seats at the Steering Committee represent the interests of all Members in that Stakeholder Category - just not those of their organization (in the case of an Organizational Member). Although the Charter does not yet address the topic of the initial composition of the SHIELD Community (e.g., how does one admit Members when there are no Members yet to vote on their application), when this is being formulated in future discussions it was suggested that the terms of initial Steering Committee representatives be staggered so as to set up staggered voting in the future. At the next working session, the discussion will begin on the topic of Stakeholder Categories - namely to ensure clarity of each proposed category and determine if any categories are missing or extraneous.
5 Minutes	Closing Remarks; Set Next Re-Organization Committee Meeting	Huguelet	The next Re-Organization Committee working session will be on Aug 24, 2022 at 1 PM CT.