Edit - SHIELD Coordination

Date

Jul 13, 2022 1 PM CT

Invitees

Present	Last Name	First Name	Organization	E-Mail	Stakeholder group
Yes	Merrick (Co-Chair)	Riki	APHL	riki.merrick@aphl.org	Professional Association - Lab
Yes	Luu (Co-Chair)	Hung	University of Texas Southwestern Medical Center	Hung.Luu@utsouthwestern.edu	University (or CAP)
No	Andreasen	Ketty	Epic Software	Ketty@epic.com	LIS vendor
Yes	Banning	Pam	3M	pdbanning@mmm.com	Terminology Services
No	Buitendijk	Hans	Cerner or EHRA?	Hans.Buitendijk@Cerner.com	LIS vendor
Yes	Campbell	Scott	University of Nebraska Medical Center	wcampbel@unmc.edu	University (or CAP)
No	Case	Jim	Snomed International	jca@snomed.org	SDO
No	Emrick	Steven	IMO	semrick@imohealth.com	Terminology Services
Yes	Hafeza	Eza	Regenstrief Institute	ehafeza@regenstrief.org	SDO
No	Hall	Freida	Quest Diagnostics / ACLA	Freida.X.Hall@questdiagnostics.com	Professional Association - Lab
Yes	Heierman	Ed	Abbott / IICC	Ed.Heierman@abbott.com'	Professional Association - IVD Vendor
Yes	Hiller	Carolyn	Reagan-Udall Foundation	chiller@reaganudall.org
Yes	Huff	Stan	Graphite	stan.huff@graphitehealth.io
Yes	Jonnaert	Serge	IICC	serge.jonnaert@ivdconnectivity.org	Professional Association - IVD Vendor
Yes	Kennedy	Mary	CAP	mkenned@cap.org	Professional Association - Lab
Yes	Kegerize	Joan	ACLA	jkegerize@acla.com	Professional Association - Lab
Yes	Nassiri	Mehdi	Indiana University	mnassiri@iupui.edu	University (AMP SME)
Yes	Nirmala	Nanguneri	Tufts Medical Center	NNirmala@tuftsmedicalcenter.org	University
Yes	Phillips	Ann	IMO	APhillips@imohealth.com	Terminology Services
Yes	Pitkus	Andrea	University of Wisconsin	apitkus@gmail.com	University
Yes	Rallins	Marjorie	Regenstrief Institute	mrallins@regenstrief.org	SDO
No	Sapiente	Joe	MDIC	jsapiente@mdic.org
No	Smith	Jeffrey	Kaiser Permanente	Jeffrey.R.Smith@kp.org	Health Care Provider
No	Hausam	Rob	Hausam Consulting	rrhausam@gmail.com	Standards development and implementation
Yes	Polen	Molly	AACC	mpolen@aacc.org	Professional Association - Lab
Yes	Nwachuku	Crystal	NACHC
Yes	Skapik	Julia	NACHC	JSkapik@nachc.org
Yes	Uy	Raymonde	NACHC
Yes	de Baca	Monica	Independent Pathologist

Goals

Get to know members of the Re-Organization Committee
Review draft of https://aphlinformatics.atlassian.net/wiki/spaces/SC/pages/1474887699 and determine if any necessary sections are missing (or if another document represents a better starting point)
Review potential use of HL7 Decision Making Practices
Determine next steps to progress refining the Charter

Discussion Topics

Time	Item	Presenter	Notes
12 Minutes	Roll Call and 30-Second Introductions of Each Member	Huguelet	N/A
3 Minutes	Overview of Meeting Agenda and Goals	Huguelet / Merrick	N/A
2 Minutes	Discuss Meeting Candance and Attendance/Substitution/Quorum Rules During Re-Organization	Huguelet / Merrick	Weekly cadence will be Wednesdays at 1 PM CT Desire to keep the meetings informal during Charter creation More formality will come into place for the post-Reorganization Committee, steady-state era and this will be embodied in the Charter
20 Minutes	Briefly Introduce Current Draft https://aphlinformatics.atlassian.net/wiki/spaces/SC/pages/1474887699, Section by Section Anti-Goal for Today: not to “deep dive” into refining any particular section Goal: Identify owner for each section to lead the refinement/authoring Is the current draft the best starting point or does another existing “charter” document represent a better start? Are there major sections missing? Funding IP Considerations Anti-Trust Considerations	Huguelet / Merrick	The key deliverable of the Re-Organization Committee is the creation of the SHIELD Community Charter document Dr. Hung Luu presented initial suggestions for the Charter around the creation of a Steering Committee, Subcommittees, and voting Consensus that the Charter will need to include sections for vision, mission, committee structures and processes, membership requirements, decision making practices, IP, and anti-trust. In creating the Charter, we need to first focus on the vision & mission for the SHIELD Community before outlining the administrative tactics that the SHIELD Community will use in its operation (e.g., quorums, voting, etc.) Jim Huguelet to take consensus around sections required in charter and create an updated charter for review at the subsequent meeting
15 Minutes	Discussion on Suggested Use of HL7 Decision Making Practices Anti-Goal for Today: not to “deep dive” into landing a full DMP Goal: Identify owner to lead the refinement/authoring of the DMP Is the full HL7 process fit for purpose?	Huguelet / Merrick	This was not discussed
3 Minutes	Confirm Next Meeting on Wednesday Jul 20, 2022 at 2-3 PM ET Potential Agenda Topics: Review refined drafts of one or more specific charter sections Review refined decision making process Review list of committees to determine if any missing/not needed	Huguelet