2021-09-22 Meeting Notes

Attendees

X	Riki Merrick		Grace Oguntebi
X	Susan Downer	X	Phylis Stromile
X	Amanda Payne		Gretl Glick
	Natalie Raketich		Laura Carlton
X	Jamie Patterson		Kandis Brown
X	Emily Augustini		Dave Sanderson
	Pam White	X	Benson Chang
-	Tina Hardin		Kevin McNeal
X	Jerry Sable		Rupal Patel
X	Andy Shotwell	X	Doug York
X	Amy Liu		Jackson McKeever

Discussion topics

Item	Presenter	Notes

Item	Presenter	Notes
Agenda Review
OOO		Vocab Team Calendar
AIMS+ Topics	Benson	no topics
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
Request for LOINC mapping	Jerry	SOP for the SARS-CoV 2 variants - approved for research only test specimen point to CDC specimen collection document not much info to help with coding - need more details fo rthe result codes - Amy to send the HL7 - they report the targets
Confluence Use	Amanda / Riki	Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go? this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2 guidance from PMO on where the documents should live: for any artifacts that are under change control - those can be on the project specific confluence pages think about vocab specific documents and where we would like those: these need review and then make a plan from - first step to create an inventory @Amanda Payne publications or documents around completed project should be on sharepoint
Show and Tell?		SOP Worthy Topics Will start this up in October - so first Show and Tell will be October 13, 2021 - so sign up!! Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Check on the statu sof succession planning work		every month or so we should see where we are on this - need updating = https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/SuccessionPlan.xlsx?api=v2
Issue Review (Time Permitting)		Issues List from Sharepoint this should probably migrate into Jira or smartsheet (depending on what the PMO wants) - we should review each one and decide if it is still a valid issue that needs work (and that can be closed - not something like maintenance of PLT and PLR codes)

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Tech%20Arch%20Core%20Group%20Library/APHL_OID_Master.xlsx
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

Quick decisions not requiring context or tracking

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Publications or documents related to a completed project will be stored on SharePoint
Vocab documents related to a specific APHL project will be stored in that project’s Confluence space

Decisions requiring context or tracking

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Create decision from decision template