2021-07-21 Meeting Notes

Attendees

X	Riki Merrick	X	Grace Oguntebi
-	Susan Downer		Gretl Glick
X	Amanda Payne		Laura Carlton
X	Natalie Raketich		Kandis Brown
X	Jamie Patterson		Dave Sanderson
X	Emily Augustini		Benson Chang
X	Pam White		Kevin McNeal
X	Tina Hardin		Rupal Patel
X	Jerry Sable	X	Doug York
X	Andy Shotwell		Jackson McKeever
X	Amy Liu

Discussion topics

Item	Presenter	Notes

Item	Presenter	Notes
Agenda Review	Riki	No additional topics
OOO	Riki	Vocab Team Calendar please keep updated through end of August Note: APHL Office Closure 9/2 - 9/6 (shows up as RIki and Dave out) Check with Elizabeth, if there is a way to get the calendar entries emailed as outlook item (rather than alert email, or downloading the calendar as iCalendar) @Amanda Payne
AIMS+ Topics	Benson	None
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard We talked about
Nat Flatfile Converter changes	Not disucssed, but added info in green	Potential change requests for the national flatfile HL7Generator - change how Patient Location is mapped - instead of OBX use PV1 segment? - Should this be applied to the Clincial Architecture solution for AIMS+ Next release was supposed to be yesterday - since we obviously didn't make that the next release date is October 19, 2021 (Change FREEZE DATE = Sept 3, 20201)
Confluence Use	Amanda	Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share - see here: Vocab Shared Documents and Resources Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view @Amanda Payne - see here: Decision log this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2 get guidance from PMO on where the documents should live (on sharepoint or in confluence?) try to come up with a better way of representing this info: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Templates/Vocab_TA_Onboarding_Document.docx how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?
Show and Tell?	NOT DISCUSSED	SOP Worthy Topics
Succession Planning (Time Permitting)	NOT DISCUSSED	We need to create a means to incorporate succession planning into our work since we’d all like to retire someday. Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc. Have a dedicated call for the topics on the second Wednesday of the months Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.
Issue Review (Time Permitting)		Issues List from Sharepoint

Action items

Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Tech%20Arch%20Core%20Group%20Library/APHL_OID_Master.xlsx
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

testing decision to see if it shows up in decision log

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.

Create decision from decision template