2021-09-01 Meeting Notes

Owned by riki.merrick, created
Last updated: Feb 14, 2024 by Amanda Payne
3 min read

Attendees

X

Riki Merrick

X

Grace Oguntebi

X

Susan Downer

X

Phylis Stromile

-

Amanda Payne

 

Gretl Glick

X

Natalie Raketich

 

Laura Carlton

X

Jamie Patterson

 

Kandis Brown

X

Emily Augustini

 

Dave Sanderson

X

Pam White

X

Benson Chang

-

Tina Hardin

 

Kevin McNeal

 

Jerry Sable

 

Rupal Patel

X

Andy Shotwell

X

Doug York

X

Amy Liu

 

Jackson McKeever

 

Discussion topics

Item

Presenter

Notes

Item

Presenter

Notes

Agenda Review

 

 

OOO

 

Vocab Team Calendar

AIMS+ Topics

Benson

  • Guidance has been written up: ADD LINK

  • School reporting guidance in National Flatfile HL7 Generator - include in the updated instructions for implementers to use of Ordering Facility Name with the conventions

  • inline CSV converter in the test region is behaving differently than the flatfile converter…Helix was trying to test their variant reporting configuration in Virginia, and the inline converter is splitting a flat file with multiple OBX’s into separate messages instead of including in the same message. 

    • Working with Frans to figure out why that is the case

    • potentially related to multi-plex reporting

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

Confluence Use

Amanda / Riki

Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share Waiting for PMO feedback!
Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view @Amanda Payne

  • how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go? Waiting for PMO feedback!

  • this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2

  • get guidance from PMO on where the documents should live (on sharepoint or in confluence?) 

  • Jamie’s question: Do we want a one stop shop for the most frequently used documents (as links to sharepoint?) - also need PMO input for this one

Show and Tell - for second Wednesday each month

 

SOP Worthy Topics

Will start this up in October - so first Show and Tell will be October 13, 2021

Check on the statu sof succession planning work

 

every month or so we should see where we are on this - need updating = https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/SuccessionPlan.xlsx?api=v2

Issue Review (Time Permitting)

 

Issues List from Sharepoint

this should probably migrate into Jira or smartsheet (depending on what the PMO wants) - we should review each one and decide if it is still a valid issue that needs work (and that can be closed - not something like maintenance of PLT and PLR codes)

Action items

Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on
Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)

Links

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

 

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.

Create decision from decision template