2021-09-15 Meeting Notes

Attendees

X	Riki Merrick	X	Grace Oguntebi
X	Susan Downer	X	Phylis Stromile
X	Amanda Payne		Gretl Glick
X	Natalie Raketich		Laura Carlton
X	Jamie Patterson		Kandis Brown
X	Emily Augustini		Dave Sanderson
X	Pam White		Benson Chang
X	Tina Hardin		Kevin McNeal
X	Jerry Sable		Rupal Patel
X	Andy Shotwell	X	Doug York
X	Amy Liu		Jackson McKeever

Discussion topics

Item	Presenter	Notes

Item	Presenter	Notes
Agenda Review
OOO		Vocab Team Calendar
AIMS+ Topics	Benson	none
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
SHIELD approach	Jerry	should hand over the dB work to NIH - Jerry was workign through other use cases and did more review discussed the SHIELD strategies appoach: should consider a smaller pilot doing that for the IVD data hub doing that for Laboratory Interoperability Data Repository = LIDR - focus on respiratory diseases + vendors that already produce LIVD files (Roche, Abbott, Biomerieux) the section for LIVD file data repository (LIDR) is here Strategies - Section 5
National Flatfile	Andy	What are the proposed changes: https://aphlinformatics.atlassian.net/wiki/download/attachments/1205960901/CCB_Agenda_2021September9_v2.pptx.pdf?api=v2
How to deal with reporting	Amy	https://www.agenabio.com/wp-content/uploads/2021/03/GEN0048-05-SC2-Variant-Product-Sheet.pdf This is not for diagnostic use - will need package insert. and then may need to create more PLT codes
Question on how to link observations to specimen	Andy	Question from AZ: LRN-C is trying to link mulitple chemistry tests to the same sample in an ORU message - discussion around using OBR-3 or OBR-29 (that is for parent-child linking) in later versions of v2 (v2.9) we added a linkage to the specimen ID (SPM-2) for each OBX, so you can link each observation to one or more specimen (OBX-33) will just wait for explict questions, if they come up
Confluence Use	Amanda / Riki	Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share get guidance from PMO on where the documents should live (on sharepoint or in confluence?) how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go? this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2 Jamie’s question: Do we want a one stop shop for the most frequently used documents (as links to sharepoint?) - also need PMO input for this one
Show and Tell?		SOP Worthy Topics Will start this up in October - so first Show and Tell will be October 13, 2021 - so sign up!! Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Check on the statu sof succession planning work		every month or so we should see where we are on this - need updating = https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/SuccessionPlan.xlsx?api=v2
Issue Review (Time Permitting)		Issues List from Sharepoint this should probably migrate into Jira or smartsheet (depending on what the PMO wants) - we should review each one and decide if it is still a valid issue that needs work (and that can be closed - not something like maintenance of PLT and PLR codes)

Action items

Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Tech%20Arch%20Core%20Group%20Library/APHL_OID_Master.xlsx
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

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