2021-05-19 Meeting notes

Owned by Amanda Payne, created
Last updated: Sept 14, 2021 by riki.merrick
2 min read

Date

May 19, 2021

Attendees

(Bold = present)

  • Riki Merrick

  • Susan Downer

  • Amanda Payne

  • Natalie Raketich

  • Jamie Patterson

  • Emily Augustini

  • Pam White

  • Tina Hardin

  • Jerry Sable

  • Andy Shotwell

  • Amy Lui

  • Grace Oguntebi

  • Gretl Glick

  • Laura Carlton

  • Kandis Brown

  • Dave Sanderson

  • Benson Chang

  • Kevin McNeal

  • Rupal Patel

  • Doug York

  • Jackson McKeever

Goals

  •  

Discussion topics

Item

Presenter

Notes

Item

Presenter

Notes

Agenda Review

 

 

OOO



https://aphlinformatics.atlassian.net/wiki/spaces/VT/calendars

AIMS+ Topics

Benson

Clincial Architecture meeting on Wed 12 -1 PM next week to show off the converter - @riki.merrick to make sure that works / suggest different time

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

Confluence Use

Amanda / Riki

Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share

reviewing the team space

  1. We will use the team calendar for OOO going forward
Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view @Amanda Payne

how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go?

Review the overview page and adjust the categories that don’t apply to a team space (like timeline )

Show and Tell?

NOT DISCUSSED

SOP Worthy Topics

Succession Planning (Time Permitting)

NOT DISCUSSED

  • We need to create a means to incorporate succession planning into our work since we’d all like to retire someday.

  • Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates

    • [There are two documents embedded in the Word version of the notes, a PowerPoint and an Excel spreadsheet. Can we add those here?]

  • Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later

  • Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc.

    • Have a dedicated call for the topics on the second Wednesday of the months

    • Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls

  • Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.

Issue Review (Time Permitting)

NOT DISCUSSED

Issues List from Sharepoint

Action items

Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.