2021-06-23 Meeting Notes

Attendees

X	Riki Merrick	X	Grace Oguntebi
-	Susan Downer		Gretl Glick
X	Amanda Payne		Laura Carlton
-	Natalie Raketich		Kandis Brown
X	Jamie Patterson	-	Dave Sanderson
X	Emily Augustini	X	Benson Chang
X	Pam White	X	Kevin McNeal
-	Tina Hardin		Rupal Patel
X	Jerry Sable	X	Doug York
X	Andy Shotwell	X	Jackson McKeever
X	Amy Liu

Discussion topics

Item	Presenter	Notes

Item	Presenter	Notes
Agenda Review
OOO		Vocab Team Calendar
AIMS+ Topics	Benson	Related to a production ticket that CDPH logged for Tempus: https://aphlinformatics.atlassian.net/browse/AIMS-32731 : California has requested that when OBX-5 is populated with 281268007 - Insufficient sample that OBX-8 be populated with normal. They say that without the normal flag, these get routed to their positive category and have to be manually changed. Do we want to make this part of the specifications? If so, does this effect other PHAs and how? Discussion: not sure this is even true to use Normal there, seems probelmatic to route to positive when OBX-8 is not filled in. Suggest to poll on the Open ELR call may give a heads up on the CCB call tomorrow, too.
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
Nat Flatfile Converter changes		So far no change requests for the national flatfile HL7Generator; CSTE is still figuring out change control process for the csv file format
Confluence Use	Amanda / Riki	Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view @Amanda Payne we were testing: Testing to see, if we can add this to minutes Can pull in team calendars into project workspaces, so that’s helpful to not have to fill out multiple caledars - all in one calendar Still open: how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go? try to come up with a better way of representing this info: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Templates/Vocab_TA_Onboarding_Document.docx this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2 get guidance from PMO on where the documents should live (on sharepoint or in confluence?)
Show and Tell?		SOP Worthy Topics
Succession Planning (Time Permitting)		We need to create a means to incorporate succession planning into our work since we’d all like to retire someday. Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc. Have a dedicated call for the topics on the second Wednesday of the months Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.
Issue Review (Time Permitting)		Issues List from Sharepoint

Action items

Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Tech%20Arch%20Core%20Group%20Library/APHL_OID_Master.xlsx
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.

Create decision from decision template