2021-06-23 Meeting Notes

Owned by riki.merrick, created
Last updated: Sept 24, 2021 by Amanda Payne
3 min read

Attendees

X

Riki Merrick

X

Grace Oguntebi

-

Susan Downer

 

Gretl Glick

X

Amanda Payne

 

Laura Carlton

-

Natalie Raketich

 

Kandis Brown

X

Jamie Patterson

-

Dave Sanderson

X

Emily Augustini

X

Benson Chang

X

Pam White

X

Kevin McNeal

-

Tina Hardin

 

Rupal Patel

X

Jerry Sable

X

Doug York

X

Andy Shotwell

X

Jackson McKeever

X

Amy Liu

 

 

 

Discussion topics

Item

Presenter

Notes

Item

Presenter

Notes

Agenda Review

 

 

OOO

 

Vocab Team Calendar

AIMS+ Topics

Benson

Discussion:

  • not sure this is even true to use Normal there, seems probelmatic to route to positive when OBX-8 is not filled in.

  • Suggest to poll on the Open ELR call

  • may give a heads up on the CCB call tomorrow, too.

Pulsecheck/Round Robin

All

Vocab Team Resource Dashboard

Nat Flatfile Converter changes

 

So far no change requests for the national flatfile HL7Generator; CSTE is still figuring out change control process for the csv file format

Confluence Use

Amanda / Riki

Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share
Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view @Amanda Payne

we were testing:

Can pull in team calendars into project workspaces, so that’s helpful to not have to fill out multiple caledars - all in one calendar

Still open:

Show and Tell?

 

SOP Worthy Topics

Succession Planning (Time Permitting)

 

  • We need to create a means to incorporate succession planning into our work since we’d all like to retire someday.

  • Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates

  • Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later

  • Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc.

    • Have a dedicated call for the topics on the second Wednesday of the months

    • Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls

  • Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.

Issue Review (Time Permitting)

 

Issues List from Sharepoint

Action items

  • Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)

  • Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

 

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.

Create decision from decision template