2021-06-02 Meeting notes

Date

Jun 2, 2021

Attendees

X	Riki Merrick	X	Grace Oguntebi
X	Susan Downer	X-	Gretl Glick
X	Amanda Payne		Laura Carlton
X	Natalie Raketich		Kandis Brown
-	Jamie Patterson		Dave Sanderson
X	Emily Augustini	-	Benson Chang
X	Pam White		Kevin McNeal
-	Tina Hardin		Rupal Patel
X	Jerry Sable	X	Doug York
X	Andy Shotwell		Jackson McKeever
-	Amy Liu

Discussion topics

Item	Presenter	Notes

Item	Presenter	Notes
Agenda Review		Overlapping PHLIP tooling review call with CDC (Flu and DMB), so Riki may need to drop Keep next week’s call (June 9th) on the books - Riki is OOO The week after that (June 16th) is CSTE, but still keep it
OOO		Vocab Team Calendar
AIMS+ Topics	Benson	none
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
Confluence Use	Amanda / Riki	Centralized document repository for links etc - use of file space? @Amanda Payne to find out if we have that option @Benson Chang to upload all resources his team can share - should we use this one (so far only files about confluence architecture / tags): Shared Documents and Resources - APHL Registered Users - APHL Confluence (atlassian.net) reviewing the team space Where is the larger decision template? - see the decision log - need to find out, if these can be integrated into the minutes and then pulled together into a page view @Amanda Payne how to manage links to the project spaces - example: NEW weblinks for NMI CDC reference pages, where should they go? try to come up with the better way of representing this content on confluence: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Templates/Vocab_TA_Onboarding_Document.docx looked at https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2 - this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project / team spaces. get guidance from PMO on where the documents should live (on sharepoint or in confluence)?
Show and Tell?	not discussed	SOP Worthy Topics
Succession Planning (Time Permitting)	not discussed	We need to create a means to incorporate succession planning into our work since we’d all like to retire someday. Riki made a mind map - consider making your own or adding to this one and see if we can come up with some action items/milestones and target dates [There are two documents embedded in the Word version of the notes, a PowerPoint and an Excel spreadsheet. Can we add those here?] Documentation management – how to tag emails and documents going forward to ensure rationale is evident and findable later Having “Show and Tell” calls – for all to learn from each other: how to use a particular tool, what you learned from a conference, etc. Have a dedicated call for the topics on the second Wednesday of the months Have a list of possible topics and expected time for those, so we can pick when we have time left over on regular calls Moving to Confluence should help for harmonization of change requests, retention of institutional knowledge, etc.
Issue Review (Time Permitting)	not discussed	Issues List from Sharepoint

Action items

Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management: https://www.aphlweb.org/aphl_departments/Strategic_Initiatives_and_Research/IPMG/AIC/Tech%20Arch%20Core%20Group%20Library/APHL_OID_Master.xlsx
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.