2024-02-21 Meeting Notes

Attendees

X	Riki Merrick (leave at bottom of hour)	X	Christina Gallegos
X	Ruslan Ali-Zade	X	Melissa Kealing
	Susan Downer (join at bottom of hour)	X	Amy Liu
X	Amanda Payne	X	Grace Mallard
	Natalie Raketich (join at bottom of hour)	X	Doug York
X	Jamie Patterson	X	Jenizah Melendez Jenkins
	Emily Augustini (join at bottom of hour)	X	Daniel Golson
X	Pam White
	Tina Hardin		Gretl Glick
X	Andrea Prada		Laura Carlton
X	Erin Kough		Kandis Brown

Discussion topics

Item	Presenter	Notes

Item	Presenter	Notes
Agenda Review
Introduction of new team member	Riki	Welcome to Erin!!!
Confluence access	Amy	Let’s review the pages we want to have public and the ones we want locked down more for example: Project databases NIST profiles SNOMED CT Downloads Meeting Notes - Internal Team Vocab Shared Documents and Resources Move Glossary to Vocab tools and processes Ask Deaw if we have this set up for a Vocab team group, that we can add/remove folks - @riki.merrick
OID management	Riki	Follow up questions
OOO	Riki	Vocab Team Calendar
DataPult Topics	Doug	no topics
Pulsecheck/Round Robin	All	Vocab Team Resource Dashboard
Confluence Use	Amanda / Riki	Update the Meeting Notes template - discuss where to put some of the links we currently have there. Check in on homework - Riki still has to do this : Review the document spreadsheet and see where which resource should go: https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/APHL Sharepoint items 2021.ods?api=v2 this shows how pages are related to each other - we may want to sketch out how we think of our team space and its pages: how they relate to each other and other project/team spaces: https://aphlinformatics.atlassian.net/wiki/download/attachments/360513537/APHL KM Confluence Site Architecture.pdf?api=v2
Show and Tell?		SOP Worthy Topics Sign up to be a presenter for an SOP worthy topic, if you are the one most familiar with the topic, estimate time it will take, and pick a date you might want to present on Review the list of SOP worthy topics and add more (what do you think folks need to know, if they are taking over your work, or what skill do you know one of us has, that you would like to learn more about)
Succession Planning		Review every month or so: https://aphlinformatics.atlassian.net/wiki/download/attachments/915865620/SuccessionPlan.xlsx?api=v2
Issue Review (Time Permitting)		Issues List from Sharepoint

Links

Review of team member allocations: Project Assignments
PHLIP:
- Link to Smartsheet that tracks COVID-19 implementations: PHLIP Coronavirus PHL Validation Status
- Set of validation rules: CDC Validation Rules
ARLN:
- Collecting lab testing workflow for each lab: CRE/CRPA/CRAB Workflows
OID Management:
- Editable Smartsheets:
  - APHL org facility OIDs
  - APHL system OIDs
- See Vocab Shared Documents and Resources for View-Only reports
Team Retreat Follow-Up: https://docs.google.com/document/d/1U_yQSLn1XbpZ2cXpRaHiy1RCopWuH6nPArMN5X-Gtho/edit

Quick decisions not requiring context or tracking

For quick, smaller decisions that do not require extra context or formal tracking, use the “Add a decision…” function here.

We will lock down the confluence space EXCEPT for: Landing page / GVT Errors Translations / Vocab Tools and Processes

Decisions requiring context or tracking

For decisions that require more context (e.g., documentation of discussion, options considered) and/or tracking, use the decision template to capture more information.

Create decision from decision template